Privacy Policy

Effective Date: 2025

1. Introduction

DocsDee (“we”, “our”, or “Platform”) respects your privacy. This Privacy Policy explains how we collect, use, process, and protect personal information.

2. Data We Collect

• Account Information (name, email, organization)
• Billing Information (processed via third-party providers)
• Uploaded Analytical Data
• API Usage Logs
• Technical Information (IP address, device data)

3. How We Use Data

• To provide AI analysis services
• To manage subscriptions and billing
• To maintain security and prevent misuse
• To improve system reliability

4. Multi-AI Processing Disclosure

DocsDee operates using multiple AI providers. Uploaded data may be processed through independent AI engines under structured routing and governance mechanisms.

5. Legal Basis for Processing (GDPR)

• Contractual necessity
• Legitimate business interest
• User consent where required

6. Data Retention

Data is retained only as long as necessary for service provision or legal compliance. Enterprise customers may define custom retention periods.

7. Data Security

• Encryption in transit (TLS)
• Role-based access control
• Zone-separated architecture
• AI governance oversight

8. Subprocessors

DocsDee may engage AI providers and infrastructure vendors as subprocessors under confidentiality obligations.

9. International Data Transfers

Data may be processed across jurisdictions consistent with applicable data protection laws.

10. User Rights

Depending on jurisdiction, users may have the right to:

• Access personal data
• Request correction
• Request deletion
• Request restriction of processing
• Data portability

11. Cookies & Analytics

We may use cookies or similar technologies to improve user experience and monitor platform performance.

12. Children's Data

The Platform is not intended for individuals under 18 years of age.

13. Changes to This Policy

We may update this Privacy Policy periodically. Updates will be posted on this page.

14. Contact

For privacy-related inquiries, contact: support@docsdee.com